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Add-ons
Add-ons are the extras a renter takes alongside a space: tables, chairs, linens, a PA system, electricity hookup, a cleaning service, staffing hours.
Creating an add-on
| Field | Notes |
|---|---|
| Name | As it appears on the booking and the invoice |
| Description | Shown to renters |
| Category | Your own grouping — furniture, equipment, services, utilities |
| Price | The unit price |
| Rate type | Per item or per hour |
| Quantity available | How many you own. Leave blank for unlimited |
| Available | Turn one off without deleting it |
| Sort order | Controls the order on the booking form |
Quantity and availability
Set a quantity and the product checks it against overlapping bookings. If you own 200 chairs and 180 are committed to a wedding on Saturday, adding 40 to another Saturday booking is flagged.
Leave the quantity blank for anything you cannot run out of — a cleaning service, an electricity hookup, a staffing hour. Unlimited add-ons are never checked.
Count what you actually own
The number here should be your real inventory, not your usual maximum. The check only helps if it is true.
Rate types
- Per item — price × quantity. Tables, chairs, linens.
- Per hour — price × hours of the booking. Staffing, equipment rented by time.
The add-on detail screen
Each add-on shows its own usage:
- Bookings count and quantity out right now
- Booked revenue
- Upcoming commitments with quantities and dates
- Top renters
The upcoming commitments list is the one to check before you promise 300 chairs to somebody on the phone.
Categories
Categories group the add-on picker on the booking form. Four or five broad ones — furniture, equipment, services, utilities — beat twenty precise ones.