Introduction

Fairground 360 is the operating system for fairgrounds, event venues, and the people who rent them.

Most venues run on four or five disconnected tools: a spreadsheet for the booking calendar, a separate e-sign service, an accounting package for invoices, a third-party entry system for the fair itself, and email for everything in between. Nothing talks to anything else, so the same event gets typed in four times and the numbers never quite line up.

Fairground 360 replaces that stack with one account. A booking that gets signed creates its own invoice. A deposit paid at signing is already recorded against it. A vendor who is accepted gets a contract, an invoice, and a portal login without anyone re-keying their name.

The two sides

An account has two operating contexts, and you switch between them with the view-mode switcher at the top of the sidebar:

Side	What it runs	Who uses it
Rentals	Renting your facility out — renters, bookings, agreements, invoices, payments, deposits, spaces, add-ons, leads	Office staff who book the hall, the arena, the pavilion
Fairground	The events you put on — the fair itself, entries and judging, vendors, ticketing, sponsors, entertainment	The fair board, superintendents, gate staff

Switching sides swaps the entire navigation and dashboard. Both sides share one account, one team, one document library, one notification system, and one Stripe registry — so a person, a file, or a dollar only ever exists once.

Most venues live in Rentals year-round and move to Fairground for the two months around their fair.

What each side gives you

Rentals

• A calendar that catches double-bookings before they happen, including setup and teardown windows.
• Contracts built from your own templates, sent for signature, signed on any device, and archived as a flattened PDF.
• Booking deposits collected at the moment of signing, with the invoice created and the deposit already recorded against it.
• Security deposits held as a real card authorization or collected and refunded, with return dates tracked.
• Invoices that renters can pay by card or bank transfer from a link, plus manual entry for the checks that still arrive in the mail.
• A renter portal where the other side of the relationship can sign, pay, upload their certificate of insurance, and stop calling the office.

Fairground

• Multiple events at once — the county fair, the Christmas show, the rodeo — each with its own workspace and its own modules turned on or off.
• A form builder that takes payments, so entry forms, vendor applications, and sponsor forms are all things you build yourself.
• A four-level entry catalog (Division → Department → Section → Class) with fees, premiums, rules, and superintendents at every level.
• QR-coded entries, iPad check-in, anonymous judging with per-class scorecards, tabulated placements with tie handling, and premium payouts.
• Vendor applications with occupancy tracking, menu approval for food vendors, and percentage-of-sales rent.
• Online and gate ticketing on the same dashboard, with every buyer landing in your patron list.

Where things live

The app	app.fairground360.com
These docs	docs.fairground360.com
Marketing site	fairground360.com

Renters, vendors, and exhibitors do not log in at the same address you do — see Portals for what they see and where they go.

Where to go next

• Core Concepts — accounts, sides, roles, and the handful of words this product uses in a specific way.
• Your First Week — the order to set things up in so nothing blocks anything else.
• Navigating the App — the sidebar, the switcher, search, and the notification bell.
• Rentals or Fairground — the feature reference for whichever side you are working in today.