Glossary

Quick definitions. The longer explanations are in Core Concepts.

A–C

Account — your organization; the tenant. Everything belongs to one and nothing crosses between them.

ACH — bank transfer payment. Cheaper than card for large invoices, slower to settle. Enabled per account in Settings → Payments.

Activity log — the read-only audit trail on every record: field changes, emails, logins, signatures, payments.

Add-on — a rentable extra priced per item or per hour: tables, chairs, electricity, a cleaning service.

Agreement — the contract rendered onto a booking from a contract template, with merge tags resolved.

Booking — the rental contract: dates, line items, agreement, signatures, deposits, tasks, and a linked invoice.

Booking deposit — a down payment against the rental fee, usually a percentage, collected at signing. Reduces the invoice balance. Not the same as a security deposit.

Booking widget — the embeddable inquiry form for your public website. Submissions become leads.

Card hold — a security deposit taken as a card authorization rather than a charge: authorize before the event, capture only if there is damage, otherwise release.

Card present — a payment taken in person on a card reader, as opposed to a card number typed into a form.

Catalog — the Fairground-side entry structure: Division → Department → Section → Class.

Class — the lowest level of the catalog; the thing an entry is actually made against. Carries a fee, premiums, and rules.

Context — what a record is for: rental, vendor, sponsor, entertainment, or ticket. Determines which Stripe connection the money runs through.

Contract template — a reusable agreement with merge tags, edited in Settings → Contract Templates.

D–H

Department — the second level of the catalog (Honey, Photography, Baked Goods), with a superintendent.

Division — the top level of the catalog, usually an age band: Adult, Teen, Youth. The same department is judged separately per division.

Document — an uploaded file attached to a record, with a type, an expiration date, and an approval state.

Entry — one exhibitor's item in one class. Carries a QR code and a reference code and is judged by number, not name.

Event — a Fairground-side workspace: the 2026 County Fair, Christmas on the Midway. Everything on that side parents to one.

Exhibitor — a person who enters the fair. Lives at account level so the exhibitor number persists year over year.

Exhibitor number — the number an entry is labelled with so judging stays anonymous.

Form — something you build in the form builder. Can take uploads, repeat rows, and collect payment.

Forfeited — a security deposit kept in full because of damage or a breach.

Government portal — a single read-only page listing every booking flagged for county permitting. Reviewers see it and nothing else.

Government role — the team role that corrals a member onto the government portal. Not a lighter staff role; per-side access does not apply.

I–P

Invoice — what someone owes. Numbered from your account prefix, payable from a public link, and available as a PDF.

Lead — an inquiry that has not become a renter yet. Managed as a kanban board with configurable stages.

Line item — one priced row on a booking or invoice. Booking line items come from spaces and add-ons.

Merge tag — a placeholder in a template that resolves to real data when rendered: the renter's name, the event dates, the total.

Milestone — a countdown item on an event's plan ("6 months out: food vendors locked"), with an owner and a due date.

Module — a Fairground feature you can switch on or off per event. Off means it disappears from that event entirely.

Note — free-form text attached to a record. Can be pinned to surface on Overview, and can be threaded.

Occurrence — one date in a recurring booking. Each has its own start, end, setup, teardown, and can be cancelled on its own.

Patron — someone in the fair's audience CRM. Ticket buyers enrol automatically.

Payment — money received against an invoice. Card, ACH, card present, check, cash, or other.

Placement — a ribbon: the result of tabulating scores in a class. Ties share a place and skip the next.

Portal — the logged-in area for the other side of a relationship: renters, vendors, exhibitors.

Portal contact — one named login under a renter. A renter can have several.

Premium — the prize money a placement earns.

Premium payout — paying exhibitors what they won, with a donate-back option and a check-list export.

Q–Z

Recurring booking — a booking with multiple dated occurrences under one contract and one invoice.

Requires county/government permitting — the booking flag that raises the review banner and adds the event to the government portal list.

Renter — the organization or person who rents from you. The backbone of the Rentals side.

Requires document — a flag on a task that turns it into an upload request; a renter uploading through the portal completes it.

Section — the third level of the catalog, between department and class.

Security deposit — a refundable damage deposit. Held on a card or collected and refunded later. Not revenue, and not the same as a booking deposit.

Service fee — a named, reusable charge you attach to invoices instead of retyping it.

Setup / teardown — the windows before and after an event when the space is occupied but not in use. Shown on the calendar and optionally charged.

Signing link — the no-login URL sent to a signer. Shows the agreement, takes signatures, and can take the deposit.

Space — a rentable part of your grounds, with rates, capacities, a status, and a calendar color.

Splash screen — the branded loading screen shown while the app boots.

Stripe connection — a connected Stripe account in your registry. Each side designates one active connection.

Surcharge — a percentage added to card payments to pass processing cost on to the payer.

Task — a to-do on a booking, due on a date or so many days before the event. Can require a document.

Task template — a reusable checklist applied to bookings.

Ticket type — something you sell for an event: general admission, day pass, kids, armband. Has a price, a cap, and a sales window.

View mode — which side you are on: Rentals or Fairground.

Waitlist — where vendor applications go when they are not accepted, with an automatic email.