Vendor Portal

Accepted vendors get their own login. It follows the same pattern as the renter portal — same auth, same branding, different content.

What vendors see

Status

Where their application stands, which event they are accepted for, and their booth details.

Contract

Their vendor agreement, to read and e-sign, and to download once signed.

Invoices

Booth fees and anything else owed, payable online by card or bank transfer.

Uploads

Insurance certificates, permits, and licenses — requested by you, uploaded by them, filed automatically with the right label.

Setup times

When they can get on the grounds and when they must be ready.

Promo materials

Flyers, logos, and photos the fair uploads once and every vendor can download. It replaces the annual email with six attachments.

Food vendors

Food vendors get three more things.

Menu

Submit an itemized menu — item and price — and see which items you have approved. The approved list is what they may sell.

Sales reporting

For events running percentage-of-sales rent, the vendor reports on the cadence you set — daily or once per event:

• Gross sales, tax, and refunds
• Upload of their POS sales report

Paying rent

They pay the day's rent right from the portal as they submit the numbers, rather than settling at a window on the last night.

The deposit credit is consumed first, so early submissions often show nothing due — the portal shows the running position so it is clear why.

Signing in

Same three routes as the renter portal: password, magic email link, or SMS code.

Practical advice

Upload promo material early. Vendors who have your flyer in March will post it in March.

Request insurance through the portal, not by email. It arrives filed, dated, and chased for you.